TEMPORARY PROJECT CONSULTANT – LIMITED SHORT TERM POSITION OF 4 MONTHS

Temporary Project Consultant for Promotion of Sweden and Major Event Planning for a Native Swedish Speaker, (full-time position), at the Embassy of Sweden in Astana.

The Embassy of Sweden in Astana is a small diplomatic mission (one Swedish diplomat and three local employees), which handles Sweden’s diplomatic relations with Kazakhstan by ensuring follow-up of bilateral and EU relations in the areas of political, economic and trade cooperation as well as handling consular and administrative affairs.

• Since the Embassy now plans to execute an extensive Sweden promotion project in May-June, 2025, and the Embassy is already very limited in HR due to its small size, the Embassy needs to hire during four months a short term temporary project consultant, which is not in any way a position that can be prolonged into a permanent position at the embassy, it in only meant to be a position with several, different tasks for one single Sweden promotion to be executed in May-June 2025.
• This time-limited position has a broad and interesting job description - but it is also a demanding position and therefore requires a skilled, dedicated, and ambitious individual.
The expected start date is February 10th, 2025
The salary is based on local salary levels at similar employers in Kazakhstan and will also depend on relevant and verified employment experience. Accommodation and compensation for cost of travel to Kazakhstan will not be provided.
Job description & areas of responsibilities:
- Plan, coordinate and execute a large-scale promotional event;
- Handle logistics, including venue selection, catering, entertainment, and technical arrangements;
- Collaborate with Swedish and local stakeholders, including government officials, businesses and other organizations;
- Develop and implement strategies to promote Swedish business and culture, sustainability and innovation as well as general Swedish values in Kazakhstan;
- Coordinate promotional campaigns in collaboration with embassy staff and external partners
- Manage the embassy’s social media platforms (Instagram, X, Facebook) to ensure effective communication and engagement:
- Create and Schedule content, including posts, stories and videos, to highlight Swedish initiatives and events
- Draft newsletters, posters and other communication materials
- Manage project timelines, budgets and reports
- Provide logistical and administrative support for day-to-day embassy activities related to the project;
- Assist the Ambassador in planning and organizing all activities related to the project and the general promotion of Sweden;
- Work in cooperation with the Swedish Ministry for Foreign Affairs and other governmental offices in Stockholm as well as relevant institutions, e.g. Business Sweden, EKN, SEK (Swedish Export and Credit Agencies), to support, develop and promote Swedish political, economic and business interests, products and know-how in Kazakhstan;
- Report to the Ambassador on key developments on them project and general Sweden promotion;
- Follow political, trade, investment, and economic daily news.
- Implement country promotion through initiating and organizing from A to Z various types of events - exhibitions, concerts, lectures, gatherings, etc. together with relevant institutions (e.g. Swedish Institute, Swedish Art Council);
- Promote Sweden as a university study destination and organizing related events (e.g. pre-departure events, alumni events, participation to student fairs);
- Deliver own speeches and presentations about Sweden;
- Attend bilateral and EU meetings, forums, conferences, record minutes and make follow-ups;
- Keep a regular contact with Kazakhstani state authorities, other embassies and the EU-delegation in Astana as well as relevant UN and other international organizations;
- Coordinate communication activities with the Communication Department of the Swedish MFA.
- Keep extra control of the budget spending of the promotion project in order not to exceed the budget.
- Keep a close contact with the established partnerships with Swedish companies in Kazakhstan.
- After the project assist the Accountant of the Embassy to sort out and to make the final accounting of the spent money within the Sweden promotion budget for the projects.
- After the project, collect information and formulate a project report of the work done in Swedish or English.

Competence requirements
- University Degree in the area of business, economics, political science, law or international trade or similar degree;
- Minimum of 3-5 years of experience in related areas (international trade, economics, international relations, public policy, public administration, international business operations);
- Good knowledge of Kazakhstan’s trade policy and procedures, as well as the country’s business environment;
- Fluency in Swedish and English (speaking and writing as a Swedish native), and good knowledge of Russian and Kazakh is preferred;
- Excellent computer skills and knowledge of appropriate software (Microsoft Office).
- Excellent drafting skills;
- Extra appreciation for applicants who are: Pro-active, flexible, with well-developed independently working skills, strong working discipline, excellent team working skills, being a socially considerate individual with a responsible personality, enabling positive results in the small Embassy team.
- Medically fit to perform the required duties – therefore a health certificate must be presented, dated January 2025
How to apply
Please submit your detailed CV and cover letter together with two reference persons (name and contact info) no later than January 26th, 2025, at 17:00 hrs (Astana time) via ambassaden.astana@gov.se

After the indicated deadline for applications, the eligible applications will be shortlisted and invited for an interview.
The Embassy will unfortunately not, due to the short deadline and the urgent need of recruitment, be able to provide any additional information or discuss the selection procedure. During the selection process, you could address your questions and comments to ambassaden.astana@gov.se
Welcome to apply!

January, 16, 2025

Embassy of Sweden, Astana, Kazakhstan