Executive coordinator to the Ambassador

Sweden and Colombia have excellent diplomatic relations that’s spans over 150 years. The ambassador is the head of mission and represents Sweden.  The Embassy of Sweden in Bogotá covers political, commercial and development cooperation relations with Colombia, Ecuador, and Venezuela, as well as regional cooperation in Latin-American. The Embassy also provides consular services to Swedish nationals and migration services to non-nationals.

Role and main responsibilities 

• Coordinating and gatekeeping the Ambassador's agenda (meetings, visits, documents etc.)
• Managing the Ambassador's correspondence and contacts as required
• Arranging logistics for travel and events for the Ambassador and incoming delegations on high level
• Act as focal point for the Protocol Department at Ministry for Foreign Affairs and writing verbal notes
• Supporting with the organization of events and public diplomacy activities of the Embassy
• Other tasks as required.

Requirements

• University or technical degree in an associated field such as Administration, Management, or other relevant discipline.
• At least 5 years of relevant professional experience in similar positions, for example at another Embassy or in an international organisation.
• Excellent command of written and spoken Spanish and English
• Strong computer skills and proficiency in using Microsoft Office

Desirable skills

• Ability to co- operate.
• Ability to work in a high paced environment.
• Ability to work independently.
• Ability to take initiatives.
• Ability to organize time, coordinate, and prioritize multiple tasks to ensure that deadlines are met, and task are processed in a timely manner.

Personal suitability

• Reliability and personal integrity
• Ability to fit into a diverse team and to establish networks.

We offer

Terms and conditions apply through Colombian law and extra conditions apply through Swedish Foreign Ministry agreement such as competitive salary, 39,5 working hours, 28 vacation days, annual wellness and health promotion allowance and six months of paid maternity or paternity leave etc. 

How to Apply

If you fulfil the requirements above, please send you application, consisting strictly of the two attachments below to the email address ambassaden.bogota@gov.se with the subject description “UM2024/27163/BOGO”.  

1. CV - strictly one page non compressed in English.
2. Cover letter including salary requirement - strictly on page cover no compressed in English.

Any text, image, or other object in the body of the e-mail will not be considered as part of the application.

Closing date for applications is 20th of October 2024.

Information

An appropriate Colombian work visa will be required if not a Colombian citizen or Permanent Resident. All employees must have a legal entitlement to live and work in the country.

The Embassy of Sweden is an equal opportunity employer and encourages all relevant applicants to apply for the position regardless of age, gender, ethnicity, religion, sexual orientation, and personal background.

Only applicants selected for interview will be contacted. Work samples and tests may be conducted at the interview sessions. Reference persons will be required and refence will conducted in the later stage of the recruitment process.

If you have any questions regarding the position, you are welcome to contact Erik Krantz, Head of Administrative and Consular affairs, on e-mail: erik.krantz@gov.se

Welcome with your application!