JOB OPPORTUNITY

The Embassy of Sweden in Hanoi is responsible for representing and promoting Swedish interests in Vietnam. The embassy has 15 employees. The embassy's operations are carried out by three sections - one section is focusing on consular affairs, migration and administration.

 We are seeking a flexible colleague to the section for consular affairs, migration and administration who can perform duties independently and deliver assigned tasks on time and to a high standard. You will need to be adaptable and show a willingness to undertake a variety of tasks. You will need an eye for detail, a positive attitude, good communication skills and the ability and be a team player with excellent interpersonal and time-management skills.

Tasks

• Conducting interviews with applicants and reviewing documents to determine their eligibility for residency in Sweden.
• Keeping up to date with legislations, trends and policy changes that impact immigration application processes.
• Generate statistics, following up and reporting on migration issues that are relevant to the Swedish Migration Agency and the Swedish Embassies in Hanoi and Bangkok.
• Providing written and oral replies to inquiries from the public and Swedish authorities.
• Translating documents between Vietnamese and English.
• Contribute to the development of migration routines at the embassy.
• Foster a strong network of contacts within embassies in Vietnam.
• Manage administrative tasks to support Migration Agency and/or the Swedish Embassy in Bangkok.
• Perform other duties assigned by the head of section.

Essential Qualifications

• University Degree.
• An excellent command of English (written and spoken), which will be tested during the interview process.
• Ability to independently perform duties.
• Attention to details.
• High level of professional integrity, service-mindedness, and impeccable ethical standing.
• Strong computer skills (MS Office, accessing databases & web-based applications).
• Good communication and people-friendly interpersonal skills, and the ability to develop productive relationships with other teams around the Migration network.
• Ability to uphold confidentiality and data protection standards.
• A positive attitude, “can do” attitude.

Desirable Qualifications

• A background in immigration administration or a similar administrative role at an overseas embassy.
• Familiarity with the Vietnamese administrative system and official documents held by Vietnamese citizens.

Learning and development opportunities (and any specific training courses to be completed):

• Migration Introduction Training: A mandatory program featuring several online courses within the first two months at the mission.
• Workplace Induction: Includes mandatory e-learning courses covering areas such as anti-corruption practices and document management.

Start date: As soon as possible

The closing date for applications is 23.59 on April 13, 2025

The application should include CV and motivation letter and be sent under the subject heading “Migration officer” to e-mail address: ambassaden.hanoi@gov.se

 Interviews for this post will take place in person.

Only short-listed candidates will be contacted. The Embassy of Sweden retains the right to contact references directly.

Language proficiency tests may be performed by the Embassy as part of the interview process. 

Questions may be directed to Ms. Ellen Nilsson, consular and administrative officer, e-mail: ambassaden.hanoi@gov.se