Job Opportunity at the Migration Section

Position Title: Migration assistant
Conditions: Temporary employment from 1 March to 31 July 2025

1. Background:

The Embassy of Sweden in Bangkok represents Sweden in Thailand, Laos and Myanmar. The Embassy represents and promotes Swedish interests in political and economic relations, development cooperation, trade and investment promotion and cultural and information matters. It provides consular services to Swedish nationals and migration services to non-nationals.

The Migration section processes applications for Schengen visas and residence permits for Sweden. Since the Embassy is a hub for visa handling in Asia, the section handles visa applications from Thailand, Myanmar, Singapore, Cambodia, Vietnam, the Philippines, Indonesia, Malaysia, Japan and South Korea. The section consists of a Head of Section, four adjudicating officers and ten locally employed Migration Assistants, all of whom adhere to a team-based approach in the day-to-day operations of the section.

2. Line of reporting and organisational belonging:

The Migration assistant is part of the Migration Section and reports directly to the Head of Section. Daily guidance and supervision on operational matters is conducted by one of the adjudicating officers who also holds a managerial responsibility and is in charge of the Section in the absence of the Head of Section.

3. Tasks and responsibilities:

• Screen, register and file applications
• Conduct interviews with applicants
• Answer inquiries by telephone/e-mail
• Reception work
• Filing and other administrative work
• Any duties in the section as assigned by the Head of Section

The work environment is dynamic and from time to time characterized by high pace. Flexibility and ability to quickly adjust to change and new directives is essential.

The work is team based where assistance to colleagues to level the workload is a natural part of the daily operations.

4. Essential qualifications, skills and experiences:

• Degree/diploma in administration or another field related to the post.
• Documented administrative work experience.
• Excellent interpersonal skills.
• Experience from working in context of high pace and with short lead times.
• Flexibility and ability to prioritise tasks.
• Good writing skills and strong attention to detail.
• Very good organisational, planning and time management skills with commitment to on-time delivery.
• Fluent in Thai and English, both written and spoken.
• Strong team working skills; understanding the need to build and maintain contacts and networks.
• Punctual & responsible.
• Proficiency in basic MS Office programs: Word, Outlook, Excel etc.

Knowledge of Swedish and/or any other language spoken in the countries the Section is responsible for is considered as a merit.

Prior administrative work experience with Swedish Governmental Authorities, at a Schengen Embassy or an international organization is also considered a merit.

5. Salary and Benefits:

• Competitive remuneration 
• 12 days of annual leave

6. Submitting Applications:

Interested individuals should send an application letter, along with a detailed CV with contact details to reference persons as well as salary expectations and other supporting documents to the Embassy of Sweden in Bangkok.  Applications must be sent/submitted to the Embassy no later than 10 February 2025.

The application should be sent under the subject heading “Temporary Migration Assistant” to e-mail address:  ambassaden.bangkok@gov.se

Questions may be directed to ambassaden.bangkok@gov.se

Only short-listed candidates will be contacted, and applications will not be returned. The Embassy of Sweden retains the right to contact references directly.

Language proficiency tests may be performed by the Embassy as part of the interview process. 

For information regarding how the Embassy process personal data, please read our data protection policy at www.swedenabroad.com

7. About us: 

Official website: https://www.swedenabroad.se/bangkok 

Facebook: https://www.facebook.com/SwedeninBangkok/