Requisition of coordination number (samordningsnummer) in Hong Kong

General

The consulate general in Hong Kong only requisites a coordination number if you intend to apply for a passport through us, and only for persons residing in Hong Kong or Macau.

If you are planning to apply for a passport elsewhere you should apply for the coordination number at that passport authority. Coordination numbers requests for persons residing in Mainland China are handled by the Swedish Embassy in Beijing.

Application process

You need to book an appointment at the Consulate General to apply for a coordination number. Appointments are booked by e-mail to:generalkonsulat.hongkong@gov.se

The person applied for (including babies and young children) must appear in person at the appointment at the consulate general. Minors must be accompanied by at least one parent with Swedish citizenship.

Documents and pre-filled forms as listed below must be brought to the appointment.

The Consulate General send the request to the Swedish Tax Agency who is the governmental body responsible for coordination numbers once a complete application has been filed.  The Swedish Tax Agency’s approximate processing time on coordination numbers is 6-8 weeks.

The consulate General will notify the applicant (or her/his guardians) by mail once a coordination number has been assigned. Thereafter you may book an appointment to apply for a passport.

Forms and documents

The forms and documents listed in the checklist below are required. Please note that all documents must be originals. Documents in another language than English or Swedish must be translated and legalized by a notary public.

Original documents issued in Hong Kong should have an Apostille Stamp. You can read more about this here:Hong Kong Judiciary - Apostille Service. 

For the Macau Apostille Stamp form:Apostille-of-the-Hague-Application-Form.pdf (www.gov.mo)

Checklist coordination numbers

1. Fill in and bring the form SKV 7750 (the form is only available in Swedish). Those applying above the age of 18 must fill in the form and sign by themselves. Those above the age of 12 must fill in the form together with their parents.
2. Fill in and bring the form Verification of Swedish citizenship. 
3. Birth certificate where the names of both parents are clearly stated.
4. A so-called Mother and Baby Discharge Summary from the hospital where the baby was born (not needed for children born in Hong Kong to a mother who was a Hong Kong resident at the time of the child's birth)
5. A marriage certificate, if the parents are/were married.
6. In some cases, a confirmation of paternity may be required if the parents are not married and only the father holds Swedish citizenship. For children born in Hong Kong, this only applies in cases where the father is not stated on the birth certificate. For children born elsewhere, contact the consulate general before the visit.
7. The passports or valid photo identifications of both parents. Swedish parents must show a valid Swedish passport or national ID card.
8. If you hold more citizenships other than the Swedish, a certificate of this, like a passport or ID card, should be shown.
9. A Swedish citizenship certificate (Medborgarskapsbevis) is needed if Swedish citizenship has been obtained through application (and not at birth through the parents).
10.  In certain cases, a certificate showing that one has not become a citizen of countries previously resided in may be requested.

Others

Coordination numbers are structured in a similar way to 10-digit personal identity numbers. The first six digits are your birth date: i.e. the order of the digits is birth year, month and day, with 60 added to the day on which you were born. The last four digits are control numbers. 

More information about the coordination number is available on the website of the Swedish Tax Agency.