Vacancy at the Embassy of Sweden in Amman: Programme Administrator at the Regional Development Cooperation Section of the Embassy of Sweden

The Embassy of Sweden in Amman seeks applications from highly motivated and suitably qualified persons to fill the position of a Programme Administrator.

The Embassy of Sweden in Amman is responsible for representing Swedish interests in Jordan and the overall tasks of the Embassy include supporting business and trade, regional development cooperation as well as consular and migration services, and has approximately 40 employees.

The regional development cooperation is governed by the strategy for MiddleEast and NorthAfrica 2024-2027, decided by the Swedish Government and assigned to the Swedish International Development Cooperation Agency (Sida) for implementation. The strategy focuses on different thematic areas such as trade, environment and climate change, economic development and migration. The section working with the strategy has 13 employees.

The Programme Administrator is locally employed by the Embassy. Her/his primary responsibilities are to support team members in their use of Sida’s various administrative systems (archive, financial management system, programme appraisal and monitoring system), arrange meetings, process payments and quality assurance work. She/he will be part of the section’s quality assurance group together with the controllers.

The deadline to apply is the 8th of February and the starting date is as soon as possible. The position offers full-time employment contingent upon satisfactorily completing the probationary period of 6 months.

Main duties and responsibilities include:

• Financial follow-up in line with Sida’s rules and regulations.
• Scrutinize and process payments.
• Main responsible of the IT-system for archiving.
• Support programme officers in their use of various administrative IT-systems.
• Support in procurement and call-offs from framework agreements.
• Support the section’s staff in arranging meetings, travels and seminars.
• Assist the head of section with administrative work.

• Manage the section’s external communication age the section’s external communication in close cooperation with the embassy’s communication section.

• Perform other duties as and when required.

 

Main Qualifications:

 

Education: University degree in business administration, communication, economics, languages, social sciences, or related fields.

 

Experience: A minimum of five years working experience from a similar position is preferable.

 

Skills required:

• Excellent demonstrated interpersonal skills.
• Analytical, decision-making and problem-solving skills.
• Ability to work independently and to ensure the delivery and completion of tasks with attention to details and high standards, also under periods with a high workload.
• Strong communication ability, both written and oral.
• Flexibility and ability to prioritize tasks.
• Solid planning skills.
• Outgoing, service-minded, motivated and willing to learn new things.
• Ability to adapt to different cultural environments and to changing responsibilities.
• Strong computer skills including in Microsoft Office programs like Word and Excel.
• Language: Excellent command of English and Arabic, both orally and in writing.
• Educational and/or work experience in accounting and administration, plus preferably closely related to support of programme activities.
• Work experience as a programme or administrative support function or quality assurance.
• Experience from external communication will be an asset.
• Experience with international organisations or bilateral development cooperation will be an asset.

 

The successful candidate will also:

Share basic values of Swedish policies, such as respect for human rights, non-discrimination on any ground, democracy, equality and transparency as well as enjoy the idea of representing Sweden and Swedish interests.

Demonstrate a high level of integrity and professional standards, showing discretion at all times.

Applicants who are not Jordanian citizens must hold a valid Jordanian work-permit or have permanent residency status in Jordan.

We offer:

An opportunity to work at an Embassy focused on results, with a dynamic and friendly environment and strong ethical values;

Good working and employment conditions. The work week at the Embassy is Sunday – Thursday.

The Swedish Embassy is located in Abdoun.

The position offers full-time employment with a probationary period of 6 months.

Salary is established according to education, experience and other relevant criteria, other conditions follow the Embassy´s terms and conditions for local staff.

How to apply?

The application period will close on the 8th of February 2025. Applications should be submitted by email only, with the subject title “Programme Administrator”, to ambassaden.amman@gov.se. The application should include a personal letter of motivation (max 1 page) and a cv (max 2 pages).

Selected candidates will be asked to present at least two references and provide supporting documents such as certificates and copies of degrees, followed by interviews.  Written tests will also be part of the selection process. The successful candidate will be required to pass security certifications before an offer can be made and accepted, including arranging for a certificate of criminal non-conviction and a medical certificate.

Questions concerning this position can be sent by email to: ambassaden.amman@gov.se

General Data Protection Regulation: Due to archiving provisions, we retain applications on file for two years. When you submit your application, your personal data will be handled in accordance with the Principle of Public Access to Official Documents as well as the Data Protection Policy. In submitting your application for the above position, you agree to these terms.